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Page 7

Clear Out The Paperwork
By Janet Taylor

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My belief as a professional organizer is not only to help you organize your current pile of papers but to help you manage the papers you deal with on a daily, weekly, or monthly basis.


1) Create a working filing system that meets your particular needs.

2) Title files by either name or subject.

3) Color-code to distinguish files(geographically, suppliers, vendors, commercial, residential)

4) Alphabetize files


1) Skim through the table of contents to see if an article is of interest. Tear out the articles of interest and get rid of the magazine. If nothing interest you, donate the magazines to a hospital or nursing home.

2) Create a file for the magazine articles you decide to keep and categorize them according to topic.

3) Purchase magazine holders to store magazines on shelves or in bookcases.


1) Set aside time after each networking event/ meeting to have cards entered into database.

2) Once cards are entered decide if you wanted to keep the business card or discard. If you decide to keep the card place in a card file box or rolodex.


Sort the mail using a desktop file or portable file box and divide into the following categories or create your own:

(To-Read,To-Write,To-Call,To-Pay) (Bills, Correspondence, Orders, Information Request)

Once you have the time, to handle your mail, prioritize each category handling urgent mail first.


1) Only place necessary items on your desk(calendar, pen/pencils, clock)

2) Use trays to organize papers and projects but don't overload them. Clear them out daily.

3) Straighten desk at the end of the day so that you can start each day of with a clear desk and a clear mind.

Following are tips if your car has become an extension of your office.


Use a portable file box to organize literature, client files, brochures, contracts, and catalogs when you are traveling on the road. Portable file boxes are great for taking along when you are exhibiting or participating in a trade show.

Once you have a system in place, you won't waste valuable time searching through piles of paper.

Janet Taylor is President and Owner of Totally Organized a professional organizing service that helps clients save time and money. For more information about how they can help you contact: Totally Organized, P. O. Box 54091, Philadelphia, PA 19105-4091, (215)229-7232 phone/fax. E-mail :TOrganized@Aol.Com

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